Asset Register

Adding and Managing Assets

Viewing the Asset List

• Access the Asset Register page to see a comprehensive list of all assets owned by your company. Each asset will be displayed with an image, QR code, and name, providing an overview of your assets.

Clicking on Asset Name

• To obtain more detailed information about a specific asset, simply click on its name. You will be directed to a dedicated page that provides a complete breakdown of its features, specifications, and other relevant details.

Adding Notes or Uploading Documents

• On the asset details page, you can add notes or upload documents that are related to the asset. This allows you to include additional information or attach relevant files for easy reference and collaboration.

Logging Calibrations, Test and Tag Results, Service, and Maintenance Records, and User Forms

• On the asset details page, you can log important information such as calibrations, test and tag results, service and maintenance records, and user forms associated with the asset. This helps you track maintenance and repair needs, monitor compliance, and optimize asset usage.

Adding a New Asset

To add a new asset to the register, follow these steps:

• Click on the "Add Asset" button.
• Select the appropriate category for the asset.
• Provide the name of the asset.
• Click "Add Asset" to add the new asset to the register. Make sure to provide accurate information to maintain an up-to-date asset inventory.

Asset Lifespan Tracking

Asset Identification

Assign a unique identifier to each asset to easily track and differentiate them. Use asset tags, QR codes, or other labelling methods for quick identification.

Regular Maintenance and Inspections

Establish a schedule for regular maintenance and inspections to ensure assets are functioning optimally. Record maintenance activities, including dates, tasks performed, and results.

Repairs and Upgrades

Track any repairs, replacements, or upgrades conducted on the assets. Document the reasons for repairs, the actions taken, and the associated costs.

Performance Monitoring

Monitor the performance of assets throughout their lifespan. Record performance indicators such as reliability, efficiency, and downtime.

Asset Retirement and Disposal

Determine the retirement criteria for each asset, such as age, condition, or technological obsolescence. Document the date and reason for asset retirement. Ensure proper disposal or recycling of retired assets according to environmental regulations.

Documentation and Reporting

Maintain accurate records of asset lifespan tracking, including acquisition, maintenance, repairs, and retirement. Generate reports on asset lifespan, performance, and costs to support decision-making and budgeting processes.