Inertia Technology 101

About

Inertia Technology is a company that specializes in developing and implementing cutting-edge technological solutions for businesses of all sizes. The point of the system is to provide businesses with advanced tools and resources that enable them to operate more efficiently, increase productivity, and ultimately drive growth and profitability.

Basics

The first thing that you will see as a logged on user is your Dashboard. This is the starting point for how you navigate the system. Much of the functionality that you will use is available from their like:

Manage IMS Documents

This page contains a comprehensive list of all the documents required across your organization.

Navigate the Manage IMS Documents Page

• The documents are categorized based on document number, process, document type, document code, document name, section referenced, and WHS Act/Reg.
• Search for a specific document: If you need to find a specific document, use the search box located on the top right portion of the page. Enter a keyword or document number, and the system will provide a list of relevant documents that match your search criteria.
• Click on a document to view it: Once you have located the document you need, click on the document name to view it. The document will open in a new window where you can read it, download it, or print it
• By following this procedure, you can utilize the Manage IMS Documents system to access important information necessary for your tasks. This streamlined process saves time and increases productivity, ensuring that your organization maintains a well-organized and efficient documentation system

Sites

The Sites allow you to group sites under the same legal framework. This page shows a list of entities in your organization along with their information, such as site name and address.

Navigate the Sites Page

• Add a new entity To add a new entity, click on the "Manage Entities" button. This will prompt you to add a new entity. Click the "Add Entity" button and provide the necessary information. Once done, click the "Save Entity Details" button.

• Search for a specific site or entity If you need to find a specific site or entity, use the search box located on the top right portion of the page. Enter a keyword or site name, and the system will provide a list of relevant sites or entities that match your search criteria.

• By following this procedure, you can use the Sites page to manage your organization's entities and sites.

Supplier

This page provides a comprehensive list of your organization's suppliers, including their names and addresses

Navigate the Suppliers Page

• Add a new supplier: If your organization needs to add a new supplier, click on the "Add Supplier" button. This will prompt you to provide the necessary information for the new supplier. You will be required to provide the supplier's name, address, contact information, and other relevant details. Once you have filled out all of the required fields, click the "Add New Supplier" button to complete the process
• Edit supplier information: To edit the supplier's information, click on the "Edit" button next to their name and make the necessary changes to their contact information, address, and other relevant details.
• Access the Supplier Home page: Click on the name of a supplier from the list to access the Supplier Home page. This page provides more detailed information about the supplier, including access to their contact details, emergency and neighbour information, entity and relationship, documents, IMS documents, incidents, and hazard register.
• Access emergency and neighbour information: On the Supplier Home page, you can access emergency and neighbour information for the supplier. This emergency information may include emergency contact numbers, name and role as the neighbour's information may include Name, Address, Industry Type, Risk Profile and Comments
• Manage entity and relationship information: View information about the legal entity that owns the business and other physical locations associated with the supplier.
• Access documents: View contracts, agreements, and other important documents related to the supplier.
• Access IMS documents: View policies, procedures, and other important documents related to your organization's Integrated Management System.
• Manage incidents: Record and track incidents that occur during the course of your organization's work with the supplier.
• Manage hazard register: Identify potential hazards associated with the supplier's products or services and develop strategies to mitigate those hazards.
• Search for a specific supplier: If you need to find a specific supplier, use the search box located on the top right of the page. Enter a keyword or supplier name, and the system will provide a list of relevant suppliers that match your search criteria.
• By following these steps, you can effectively manage your organization's suppliers using the Suppliers page

Personnel

This page provides a list of all the personnel and contractors that your organization needs records to meet your Occupational Health and Safety (OH&S) obligations. It displays their names and email addresses.

Navigate the Personnel Page

• Access personnel information: Click on a personnel name from the list to access their Personnel Information page. This page provides a summary and overview of the personnel's information, including their emergency, payroll, profile image, medical, documents, training, qualification, incidents, and forms
• Edit personnel information: On the Personnel Information page, click on the "Edit" tab to make changes to the personnel's information
• Access documents: On the Personnel Information page, you can access documents related to the personnel. This may include contracts, agreements, and other important documents
• Access training and qualification records: On the Personnel Information page, you can access training and qualification records for the personnel. This may include details of courses completed and certificates obtained
• Manage incidents: On the Personnel Information page, you can manage incidents related to the personnel. This may include recording and tracking incidents that occur during the course of the personnel's work with your organization
• Access forms: On the Personnel Information page, you can access various forms related to the personnel.
• Search for specific personnel: If you need to find specific personnel, use the search box located on the top right portion of the page. Enter a keyword or personnel name, and the system will provide a list of relevant personnel that match your search criteria
• By following this procedure, you can use the Personnel page to manage your organization's personnel and contractors effectively

Training

The Training Page is where you can access the list of training programs available within your organization. You can view the codes of the training qualifications, whether they are certified or not, and who certified them. The Course Library is where you can add new courses and units/modules.

• Note that courses and qualifications can be a combination of formal/externally recognized training (certified) and internal training/inductions (not certified). Each course/qualification may have one or more units/modules, as some modules are shared among similar courses/qualifications. For example, BSBWHS412 is included in both the Certificate IV in Work Health and Safety and the Certificate IV in Public Safety (Emergency Communications Centre Operations), among other qualifications.

Actions

This page provides a comprehensive list of actions logged by sites in your organization. You can see the action ID, status, site, description, and priority level of each action on this page.

Navigate the Action Page

• Add a new action: To add a new action, select the site from the drop-down menu, provide a brief description, assign the action to the appropriate personnel, select the action type, and set the priority level and required date. Provide a detailed action description, and then click the "Save" button.
• View assigned actions: To view an action assigned to you, search for it using the "Find Action" box on the top right corner of the page. Enter the action ID number, and the system will display the relevant action details.
• View action details: Click on the action ID to access the home page of the action. Here, you can view the action details, including any documents that have been uploaded, such as images, reports, or other relevant files.
• Manage corrective and preventive actions: Use the "Manage" tab on the action home page to provide immediate corrective and preventive actions. This may include detailed steps to resolve the issue, as well as any additional measures that should be taken to prevent similar issues from occurring in the future.
• Related actions: Use the "Related Actions" tab to link actions related to the current action. This is useful for tracking related actions and ensuring that all relevant issues are resolved.
• Close actions: Once an action has been resolved, use the "Close" tab to close the action. Note that only selected reviewers can close the action. Once an action is closed, it is removed from the list of open actions.
• By following this procedure, you can use the Action Page to manage actions effectively, ensuring that all issues are resolved in a timely and organized manner.

Activity Log

The Activity Log page shows all the changes made to your company data. Here's how you can use it

Navigate the Activity Log Page

• The home page will give you an overview of all the changes that have been made to your organization's data, including changes to personnel information, training records, supplier details, and more.
• Search for a specific log: If you need to find a specific log entry, you can use the search box located at the top right-hand corner of the page. Enter a keyword or personnel name, and the system will provide a list of relevant logs that match your search criteria.
• This will display the date and time of the change, who made the change, and what was changed in the system.

Risk Register

The Risk Register is the list of the possible risk that can occur on the site

Navigate the Risk Register Page

• View risk list: Each risk will be displayed with the activity, activity/hazard descriptor, score controls, score reviews, and referenced document/monitoring method.
• Add a new risk: To add a new risk to the register, click on the "Add Risk" button. This will take you to a page where you can fill out all the necessary information about the risk, including the activity, hazard descriptor, controls, reviews, and referenced document/monitoring method. click the "Save Changes" button to add the new risk to the register.
• Set the Risk Matrix: You can also use the "Manage Risk Matrix" tab to set up the Risk Matrix, which is a tool used to assess the likelihood and consequence of each risk.
• Manage hazards: You can use the "Manage Hazards" tab to view and manage all hazards associated with each activity on the site.
• Manage controls: You can use the "Manage Controls" tab to view and manage all controls put in place to mitigate the risks.

Incident Register

The Incident Register is a comprehensive list of all incidents that happened in your company

Navigate the Incident Register Page

• View incident list: On the Incident Register page, you will see a list of all the incidents that have occurred in your company. Each incident will be displayed with the date, Incident Details, and site location.
• Add a new incident: To add a new incident to the register, click on the "Add Incident" button. This will take you to a page where you can fill out all the necessary information about the incident, including the date, time, type, location, assigned person, reviewer, and details of the incident.
• Add injured persons and witnesses: You can also use the "People" tab to add the names of any injured persons or witnesses to the incident.
• Log assets, notes, and documents: You can use the "Assets," "Notes," and "Documents" tabs to log any assets involved in the incident, add any additional notes, or upload any relevant documents.
• Log assets, notes, and documents: You can use the "Assets," "Notes," and "Documents" tabs to log any assets involved in the incident, add any additional notes, or upload any relevant documents.
• Close out the incident: Once the incident has been resolved, you can use the "Close Out" tab to mark the incident as closed.

Assest Register

The Asset Register is a comprehensive list of all the assets that your company owns.

Navigate the Asset Register Page

• View asset list: On the Asset Register page, you will see a list of all the assets that your company owns. Each asset will be displayed with an image, QR code, and name.
• Click on asset name: To view more detailed information about a specific asset, simply click on its name, and you will be directed to a page with a complete breakdown of its features.
• Add notes or upload documents: On the asset details page, you can add notes or upload documents related to that asset
• Log calibrations, test and tag results, service and maintenance records, and user forms: On the asset details page, you can also log calibrations, test and tag results, service and maintenance records, and user forms related to that asset. This will help you keep track of maintenance and repair needs and optimize usage.
• Add new asset: To add a new asset to the register, click on the "Add Asset" button. Select the appropriate category, add the name of the asset, and click "Add Asset."

Check out the Dashboard page for more information.